Role Summary
Amgen is seeking an organized, proactive Administrative Coordinator to join our Data Management organization in Hyderabad, Telangana, India. In this full-time, on-site role, you will report to the Head of Data Management (or designated functional leader) and deliver comprehensive operational and administrative support across global teams. You will oversee calendar management across multiple time zones, direct domestic and international travel logistics, coordinate meeting preparations, process purchase orders and invoices, and manage sensitive business documentation while upholding high standards of confidentiality, discretion, and operational efficiency.
Key Responsibilities
- Calendar & Meeting Management: Manage complex individual and team calendars, scheduling and coordinating meetings across diverse international time zones using Microsoft Outlook.
- Travel & Expense Logistics: Coordinate domestic and international travel itineraries, flight and hotel accommodations, transport logistics, and compile accurate expense reports.
- Meeting & Event Coordination: Organize on-site and virtual meeting logistics, including room bookings, catering arrangements, audiovisual/equipment setups, and meeting material preparation.
- Financial & Procurement Support: Assist with functional procurement and finance workflows, including invoice processing, purchase order generation, and vendor documentation.
- Departmental Operations & Communications: Maintain distribution lists, contact directories, and personnel files; manage administrative files and draft operational correspondence.
- Collaboration Platforms: Maintain and update departmental SharePoint sites, shared workspaces, and team collaboration repositories.
- Logistics & Vendor Relations: Oversee shipment logistics, international/domestic courier services, and handle administrative liaison with external vendors and specialized experts.
Key Qualifications
- Education & Experience:
- Bachelor's degree with 3+ years of administrative or business support experience; OR
- Master's degree with 2+ years of administrative support or operational coordination experience; OR
- Associate degree / High School diploma with equivalent relevant experience.
- Experience Range: 2 to 5 years of progressive experience in administrative coordination, executive assistance, or business operations support within a matrixed or global enterprise.
- Software Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); practical familiarity with Microsoft Teams and SharePoint.
- Preferred Systems: Working experience utilizing SAP and Concur for procurement and expense reporting workflows.
- Core Competencies: Demonstrated ability to manage competing deadlines, coordinate multi-time zone schedules, handle highly confidential information with discretion, and communicate effectively with global stakeholders.
About Amgen
Amgen harnesses the best of biology and technology to fight the world’s toughest diseases and make people’s lives easier, fuller, and longer. A biotechnology pioneer for over 40 years, Amgen serves millions of patients globally by discovering, developing, manufacturing, and delivering innovative human therapeutics using cutting-edge genetic data and advanced science.